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Privacy Policy: Beyond Fertility Frontiers Inc

Effective date: 21/01/2026

Beyond Fertility Frontiers Inc (“we”, “us”, “our”) is an incorporated association registered in New South Wales, Australia. We are committed to protecting the privacy of individuals and handling personal information in a transparent, lawful and secure manner.

This Privacy Policy explains how we collect, use, store and disclose personal information in accordance with the Privacy Act 1988 (Cth)and the Australian Privacy Principles (APPs).

1. Scope of this policy

This Privacy Policy applies to personal information collected by Beyond Fertility Frontiers Inc through:

• Our website
• Email subscriptions
• Membership expressions of interest
• Event registrations and professional education activities
• Direct communications (email or online forms)

This policy does not apply to external websites linked from our site.

2. What personal information we collect

The types of personal information we may collect include:

• Name
• Email address
• Professional role, qualifications or area of practice
• Organisation or affiliation
• Information  you provide when registering for events, subscribing to updates or contacting us

We do not intentionally collect sensitive health information. If such information is incidentally disclosed to us, it will be handled in accordance with the Privacy Act.

3. How we collect personal information

We collect personal information when you:

• Complete  forms on our website
• Subscribe to receive communications
• Register for events or professional activities
• Contact  us directly

We collect information directly from you unless it is unreasonable or impracticable to do so.

If you are invited to engage with Beyond Fertility Frontiers Inc via another organisation, your information is not shared with us unless you independently choose to provide it.

4. Purpose of collection

We collect personal information for purposes including:

• Communicating  with members, subscribers and interested professionals
• Providing information about professional education events and initiatives
• Managing  association activities and administration
• Responding  to enquiries
• Meeting our legal and governance obligations as an incorporated association

We only use personal information for purposes that are reasonably related to these functions.

5. Use and disclosure of personal information

We do not sell, rent or trade personal information.

We may disclose personal information only:

• To  trusted third-party service providers (e.g. email distribution or event management platforms) who assist us in operating the association and are required to protect your information
• Where required or authorised by law

All disclosures are made on a confidential basis and only where reasonably necessary.

6. Consent and communications

By providing your personal information, you consent to its use in accordance with this Privacy Policy.

You may opt out of receiving communications from us at any time by:

• Using the unsubscribe link included in our emails, or
• Contacting  us directly

Opting out will not affect your ability to access publicly available information on our website.

7. Data storage and security

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Personal information is stored securely using reputable digital service providers and accessed only by authorised persons involved in association administration.

8. Access and correction

You have the right to request access to, or correction of, the personal information we hold about you.

Requests can be made by contacting us using the details below. We will respond within a reasonable timeframe in accordance with applicable law.

9. Cookies and website analytics

Our website may use cookies or analytics tools to improve website functionality and user experience. These tools may collect non-identifying information such as browser type or pages visited.

You can disable cookies through your browser settings if you prefer.

10. Complaints

If you have a concern or complaint about how we handle your personal information, please contact us so we can attempt to resolve the issue promptly.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC).

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in law or association practices. The current version will always be available on our website.

12. Contact details

For privacy enquiries, access or correction requests, or complaints, please contact:

Beyond Fertility Frontiers Inc
Email: hello@thebff.co